A. PERSONNEL
SL, NO Subject Current Status Remarks
1 HR Policy YES
2 Provident Fund for Staff Not yet To be introduced
3 Gratuity for Staff Not yet
4 Insurance for Staff – Medical Not yet
5 Insurance for Staff – Accident Not yet
6 Recruitment Committee YES
7 Recruitment Process YES
8 Job Contracts of individual Staff members duly renewed YES
9 Job Descriptions YES
10 Personal File of Staff updated
Yearly staff appraisal
Increments
YES
11 List of Staff Members YES
12 Samples of Leave Applications YES
13 Attendance Register Biometric
14 Leave Register NA
15 Late Comers Register YES
16 Movement Register YES
17 List of Annual Holidays – National and Festival etc. YES
18 Samples of Travel
Reimbursements and other
reimbursements or benefits
YES
19 Salary Register YES
20 Resignation Letters
Exit Interview
YES
B. ORGANISATIONAL
Organogram
SL, NO Subject Current Status Remarks
21 Gender Policy YES
22 PME Policy NO
23 HIV/AIDS Policy YES
24 Environment Policy YES
25 Financial Policy YES
26 Recruitment Policy YES
27 Child Protection Policy YES
28 Disability Policy
Workplace policy
YES
29 Committee Against Sexual Harassment (CASH) YES
30 Senior Advisory Committee (SAC) / Senior Management Team (SMT) YES
31 Core Development Cell, Development Advisory Board YES
32 Grievance Redressal Committee NO
33 Vision and Mission developed & displayed in prominent places in the office building YES
34 Area Map YES
35 Working Area Map YES
36 Details of Population covered YES
37 List of Board of Directors- Governing Body and General Body YES
38 Statutory Meetings Conducted YES
39 Statutory Filings & Renewals: FCRA, Income Tax, Registrar of Societies YES
40 List of Donors with Addresses YES
41 Projects handled so far – Donors and governments
YES
42 Government Departments associated with YES
43 Society Registration Number NA
44 FCRA number YES
45 Income Tax Number – PAN, TAN, TDS Certificate, 80G, GST,12A, etc. YES
46 Property Tax Paid, Building Tax Paid YES
47 Rent / Lease Renewed- Main & Sub Offices YES
48 Budgets in the past YES
49 Annual Reports Published YES
50 Souvenirs NO
51 Printed Books and Materials like Leaflets YES
52 Organisational Culture Document NO
C. ASSETS
SL, NO Subject Current Status Remarks
53 Assets – Inventory Register YES
54 Assets Purchased – Bills YES
55 List of Assets Disposed off No
56 Vehicle Registration Certificates, Tax Paid Receipts,
Insurance Policies, Emission Certificates & Renewals
NA
57 Certificates on FDs, Postal Savings, Insurance, Any other… NA
58 Driving License of Driver employed NA
59 Vehicle Permits if any NA
60 Building related Documents – Sale Deed, Khata, etc. YES
61 Software Licenses and List of Computers / Laptops / LCDs, UPS, etc… YES
62 Renewal Of Annual Maintenance Contracts YES
63 Internet Connection Number YES
64 Telephone Numbers, Deposits Paid YES
65 Electricity Board Deposits YES
66 Water Connection Deposits YES
67 Gas Connection Deposits YES
D. PROGRAMME RELATED
SL, NO Subject Current Status Remarks
68 Programme Registers YES
69 PME guidelines NO
70 Updated DPP NO
71 Project Files YES
72 Documents like Reports on Completed Projects YES
73 TOR for field visit YES
74 Trip report YES
75 Donor Correspondence YES
76 Case Studies YES
77 MIS Developed NO
78 Action plan for all the projects YES
79 Review of Action plan YES
80 Field Monitoring Tools & Reports YES
81 Sharing of Organisational Best Practices NO
82 Media Clippings on Programmes & Projects YES
83 Baseline Survey / disintegrated Data YES
83 Segregated Data (Districtwise, talukwise, Issuewise, etc…) NO
83 Secondary Data collected & Updated
Process Documentation
NO
E. WEBSITE
SL, NO Subject Current Status Remarks
84 Website URL of the organization YES
85 Terms and Conditions of Hosting NO
86 Disclaimer NO
87 Server and Fees YES
88 Service Provider Details YES
89 Updating Website regularly YES
90 Organisational Emails & Passwords YES
91 Maintenance of Systems, LAN, etc… YES
F. ACCOUNTS
Finance policy
SL, NO Subject Current Status Remarks
92 Installation of Tally Software & Version updated YES
93 Cash Book YES
94 Ledger YES
95 FCRA YES
96 FDs, Postal Savings, etc… NA
97 Audited Balance Sheets YES
98 Auditor’s Reports YES
99 Financial Plans – Budgets YES
100 Annual Budgets & Cash Flows YES
101 Cheque Payment Register- Inward and Outward YES
102 Account Payee Cheques & Salary Slips YES
103 Professional Deductions YES
104 Payroll NO
105 Joint signature for the withdrawal YES

All above documents can be produced /submitted with appropriate bodies as and when required

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